Privacy Policy

Last Updated: November 2025

At Summit Leaders, we take your privacy seriously and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you interact with our website and services. We believe in transparency and want you to understand your rights regarding your personal information.

Information We Collect

Information You Provide Directly

When you interact with our website or contact us, you may choose to provide certain personal information, including:

Contact Information: Name, email address, phone number, and professional title when you fill out contact forms or request information about our programs
Professional Information: Company name, industry, job role, and career development goals when you inquire about our courses
Communication Preferences: Your preferences for how and when we contact you regarding our programs and services

Information Collected Automatically

When you visit our website, we automatically collect certain technical information:

Device Information: IP address, browser type and version, operating system, device type, and unique device identifiers
ge Data: Pages visited, time spent on pages, links clicked, referring website addresses, and navigation patterns
Cookie Data: Information collected through cookies and similar tracking technologies as described in our Cookie Policy

Analytics and Third-Party Data

We use analytics services to understand how visitors interact with our website. These services may collect information about your online activities over time and across different websites to help us improve our services and user experience.

How We Use Your Information

We use the information we collect for legitimate business purposes and to provide you with the best possible service:

Service Delivery and Communication

Respond to your inquiries and provide information about our leadership development programs
Send course information, schedules, and program updates when requested
Process course enrollments and manage participant relationships

Website Improvement and Analytics

Analyze websitege patterns to improve user experience and navigation
Monitor and maintain website performance, security, and functionality
Identify and resolve technical issues to ensure optimal site performance

Marketing and Outreach

Send relevant information about new courses and professional development opportunities (only with your consent)
Provide educational content and leadership insights that may be valuable to your professional development
Measure the effectiveness of our marketing campaigns to improve our outreach

Legal Compliance and Protection

Comply with legal obligations and respond to lawful requests from authorities
Protect against fraudulent activity and ensure the security of our systems
Enforce our terms of service and protect the rights and safety of our users

Legal Basis for Processing: We process your personal data based on your consent, our legitimate business interests, contractual necessity, and legal obligations under applicable data protection laws including's Act on the Protection of Personal Information (APPI).

How We Share Your Information

We respect your privacy and do not sell your personal information. We may share your data only in the following limited circumstances:

Service Providers

We work with trusted third-party service providers who assist us with website hosting, email communications, analytics, and payment processing. These providers are contractually obligated to protect your data and use it only for the specific services they provide to us.

Legal Requirements

We may disclose your information when required by law, court order, or government request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. We will notify you of any such change and the choices you may have regarding your data.

With Your Consent

We may share your information with other parties when you have given us explicit permission to do so.

How We Protect Your Information

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:

Encryption and Secure Storage

We use industry-standard encryption protocols to protect data during transmission and secure storage systems to safeguard information at rest.

Access Controls

We restrict access to personal information to authorized personnel only, based on the principle of least privilege and need-to-know basis.

Regular Monitoring

We continuously monitor our systems for potential vulnerabilities and security threats, implementing updates and patches as needed.

Breach Notification

In the unlikely event of a data breach affecting your personal information, we will notify you and relevant authorities as required by applicable law.

Important Note: While we implement robust security measures, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to protecting your information to the best of our abilities.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law:

Contact Inquiries

Information from contact form submissions is retained for up to two years to maintain a record of our communications and provide follow-up information about our programs.

Course Enrollment Data

Data related to course enrollments and participation is retained for up to five years for record-keeping, certification purposes, and potential future engagement.

Website Analytics

Analytics data is typically retained for 26 months and is aggregated and anonymized where possible to protect individual privacy.

Legal Requirements

Some data may be retained longer when required by law, for accounting purposes, to resolve disputes, or enforce our agreements.

Your Privacy Rights

Depending on your location and applicable laws, you have several rights regarding your personal information:

Right to Access

You have the right to request access to the personal information we hold about you and receive a copy of that data.

Right to Rectification

You can request that we correct any inaccurate or incomplete personal information we have about you.

Right to Erasure

You have the right to request deletion of your personal data under certain circumstances, subject to legal obligations.

Right to Data Portability

You can request to receive your personal data in a structured, commonly used, and machine-readable format.

Right to Object

You have the right to object to certain types of processing, including direct marketing and processing based on legitimate interests.

Right to Withdraw Consent

Where we process your data based on consent, you have the right to withdraw that consent at any time.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days and may require verification of your identity before processing your request.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

Avoid filling out contact forms, account registrations, or any data-submitting features
Disable cookies through your browser settings (see our Cookie Policy for more details)
Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided below. We will process your request promptly and confirm completion within 30 days.

Your privacy is entirely in your control, and we are committed to honoring your choices.

International Data Transfers

Our operations are based in Tokyo. However, some of our service providers may be located in other countries. When we transfer your personal information internationally, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

These safeguards may include standard contractual clauses approved by relevant data protection authorities, adequacy decisions recognizing equivalent levels of protection, or other legally approved mechanisms.

Children's Privacy

Our services are designed for professional adults seeking leadership development. We do not knowingly collect personal information from individuals under the age of 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will take steps to delete such information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. When we make material changes, we will notify you by updating the "Last Updated" date at the top of this policy and, where appropriate, provide additional notice through email or a prominent notice on our website.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us About Privacy

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:

Summit Leaders - Privacy Inquiries

Address: 6 Roppongi, Minato-ku, Tokyo 106-0032

Email: contact@cravionaplace.com

Phone: +81-12-082-5560

We aim to respond to all privacy-related inquiries within 30 days of receipt.